info@clearscope.ie +353 57 867 0629
Portlaoise, Co. Laois, Ireland

Privacy Policy

Last updated: February 2026

1. Data Controller

The data controller responsible for your personal data is Clearscope Compliance Ltd., registered in Ireland. Our contact details are:

  • Address: Clearscope Compliance Ltd., Clonminam Business Park, Unit 2 - Zone 5, The Certification Hub, Portlaoise, Co. Laois, Ireland
  • Email: info@clearscope.ie
  • Phone: +353 57 867 0629

2. Personal Data We Collect

We collect personal data in the following ways:

2.1 Contact Form Submissions

When you submit an enquiry through our contact form, we collect:

  • Your name
  • Your email address
  • Your phone number
  • The nature of your enquiry (service area of interest)
  • Your message content

2.2 Email Communications

When you contact us directly by email, we collect the personal data contained within your correspondence, including your name, email address, and any information you choose to provide.

2.3 Technical Data

When you visit our website, we may collect limited technical data including your IP address, browser type, and pages visited. We do not currently use third-party analytics or tracking services.

3. Legal Basis for Processing

We process your personal data under the following legal bases as defined by the General Data Protection Regulation (GDPR):

  • Consent — When you submit our contact form, you consent to us processing your data for the purpose of responding to your enquiry.
  • Legitimate interest — We have a legitimate interest in processing personal data to operate our website, respond to enquiries, and provide our professional services. We ensure our legitimate interests do not override your fundamental rights and freedoms.
  • Contractual necessity — Where we enter into a professional services agreement with you, processing of your personal data is necessary for the performance of that contract.

4. How We Use Your Data

We use your personal data for the following purposes:

  • Responding to your enquiries and requests for information
  • Providing sustainability consultancy services
  • Communicating with you about our services
  • Fulfilling our legal and regulatory obligations
  • Improving the functionality and content of our website

5. Email Service Provider

Contact form submissions are processed using Emailit as our email service provider. Emailit processes your data solely for the purpose of delivering your enquiry to us. Emailit acts as a data processor on our behalf and processes your data in accordance with their privacy policy and our data processing agreement.

6. Data Sharing

We do not sell, trade, or rent your personal data to third parties. We may share your data only in the following circumstances:

  • Service providers — With trusted service providers who assist us in operating our website and delivering our services (such as our email service provider), under strict data processing agreements.
  • Legal obligations — Where we are required to do so by law, regulation, or court order.
  • Professional services delivery — Where necessary for the delivery of the services you have engaged us to perform, and only with your prior knowledge.

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected:

  • Contact form enquiries: Retained for up to 12 months after our last communication, unless a service engagement arises.
  • Client records: Retained for the duration of the service engagement and for up to 7 years thereafter, in accordance with Irish statutory requirements.
  • Technical data: Server logs are retained for up to 90 days.

After the applicable retention period, your personal data will be securely deleted or anonymised.

8. Your Rights Under GDPR

Under the General Data Protection Regulation, you have the following rights in relation to your personal data:

  • Right of access — You may request a copy of the personal data we hold about you.
  • Right to rectification — You may request that we correct any inaccurate or incomplete personal data.
  • Right to erasure — You may request that we delete your personal data where there is no compelling reason for us to continue processing it.
  • Right to restriction of processing — You may request that we restrict the processing of your personal data in certain circumstances.
  • Right to data portability — You may request a copy of your personal data in a structured, commonly used, and machine-readable format.
  • Right to object — You may object to processing of your personal data where we are relying on legitimate interest as the legal basis.
  • Right to withdraw consent — Where processing is based on consent, you may withdraw your consent at any time without affecting the lawfulness of processing carried out prior to withdrawal.

To exercise any of these rights, please contact us at info@clearscope.ie. We will respond to your request within one month.

9. Cookies

Our website uses only essential cookies necessary for the proper functioning of the site. We do not currently use tracking cookies, advertising cookies, or third-party analytics cookies.

Essential cookies are strictly necessary and do not require your consent under the ePrivacy Directive (Directive 2002/58/EC) as transposed into Irish law by S.I. No. 336 of 2011. Should our cookie usage change in the future, we will update this policy and implement appropriate consent mechanisms.

10. International Data Transfers

We endeavour to keep your personal data within the European Economic Area (EEA). Where any transfer of personal data outside the EEA is necessary, we will ensure that appropriate safeguards are in place in accordance with GDPR, such as Standard Contractual Clauses approved by the European Commission.

11. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encrypted data transmission (TLS/SSL), access controls, and regular review of our data processing practices.

12. Complaints

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Data Protection Commission (DPC), Ireland's supervisory authority for data protection:

  • Data Protection Commission
  • 21 Fitzwilliam Square South, Dublin 2, D02 RD28, Ireland
  • Website: www.dataprotection.ie
  • Phone: +353 1 765 0100 / 1800 437 737

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

14. Contact Us

If you have any questions about this Privacy Policy or our data protection practices, please contact us:

  • Email: info@clearscope.ie
  • Phone: +353 57 867 0629
  • Post: Clearscope Compliance Ltd., Clonminam Business Park, Unit 2 - Zone 5, The Certification Hub, Portlaoise, Co. Laois, Ireland